Souderton Area Boy’s Lacrosse Association

CONSTITUTION AND BY-LAWS UPDATED:    Date of approval August 11, 2020

 

 

ARTICLE I: CONSTITUTION

 

  1. In accordance with the articles of incorporation and amendments hereof, together with membership in the US Lacrosse and Southeastern PA Youth Lacrosse Assoc, including all the re-enactment's thereof and amendments thereof, shall be the constitution of this organization.
  2. The contents of these By-Laws shall be made available to all members of the Souderton Area Boys Lacrosse Association at all

 

 

ARTICLE II: NAME

 

  1. The name of this organization shall be the Souderton Area Boys Lacrosse Assoc.

 

 

ARTICLE III: PURPOSE

 

  1. This association is formed for non-profit purpose of promoting the game of lacrosse for youths in accordance with US Lacrosse and
  2. To provide a lacrosse program workable to all youths in accordance with US Lacrosse and SEPYLA rules and regulations, regardless of race, creed, religion, gender, or origin of
  3. To provide a lacrosse program which will enhance the participant's enjoyment of the game, and demonstrate the qualities of sportsmanship, teamwork, character and self- reliance.
  4. To actively pursue and encourage the enrichment of the participants in the program in both scholastic and athletic endeavors.

 

 

ARTICLE IV: DEFINITON OF TERMS

 

  1. The following will define terms that will be used within this Constitution and By- Laws. No other definition is implied, and no other should be

 

  1. Majority: The largest number taken and or received. This term is defined as greater than 50 percent.
  2. Year: This term as used within this Constitution and By-Laws implies the calendar year of September 1 through August 31.

 

 

ARTICLE V: MEMBERSHIP

 

  1. Membership in the association shall be structured as defined in the following descriptions. Membership at all levels shall be limited to persons who meet the criteria of US Lacrosse coaches' code of

 

Executive Board of Directors

|

General Board of Directors

|

General Association Membership

 

 

  1. The Executive Board of Directors shall consist of the following officers:

 

  1. President
  2. Vice President
  3. Secretary
  4. Treasurer
  5. Athletic Director

 

Voting eligible membership in the executive board of directors shall consist of officers who have attended at least 66% of those scheduled between September 1st and August 31st.

 

  1. The General Board of Directors shall consist of the following:

The Executive Board as defined in Article V, Section 2 and

 

  1. Equipment Manager
  2. Fundraising Coordinator
  3. Team Parent Coordinator
  4. Head Lacrosse Coaches
  5. Registration Director
  6. Communication Director
  7. SEPYLA League Representative

 

Voting eligible membership in the general board of directors shall consist of officers who have attended at least 66% of those general association meetings scheduled between September 1st through August 31st.

 

 

  1. Membership in the general association shall consist of coaches of all Lacrosse teams and SABLA actively involved individuals. Voting eligible membership in the general association shall consist of members, parents, guardians who have attended 50% of those scheduled between September 1 and August 31.

 

ARTICLE VI: MEETINGS

 

1.             General Membership Meeting

  1. The association shall meet on the first Tuesday of the month at 7pm unless otherwise announced by the Executive Board.
  2. The association shall meet on special occasions as deemed necessary by the President or Executive Board.
  3. Meetings are open for attendance to all membership and to the public.
  4. The general membership shall be responsible for the election of candidates for the following offices:

 

1. President 8. Team Parent Coordinator
2. Vice President 9. Head Lacrosse Coaches
3. Secretary 10. Registration Director
4. Treasurer 11. Communication Director
5. Athletic Director 12. SEPYLA League Representative
6. Equipment Manager    
7. Fundraising Coordinator    

 

 

1.             Executive Board of Directors Meeting

 

  1. The Executive Board of Directors shall meet as needed before the general membership meeting and/or upon request of the President or any of the Vice Presidents of the
  2. Time and place of the Executive Board of Directors meeting shall be determined by the President of the association if not held before the general membership meeting.
  3. The Executive Board of Directors meeting shall be limited to members of the Executive Board of Directors and any individual or individuals invited by the President or Vice President.
  4. The Executive Board of Directors shall direct and guide all activities of the association with the due regard of the wishes and decisions of the entire membership of the association as expressed at association meetings and adopted motions. All decisions of the Executive Board of Directors are
  5. The Executive Board of Directors shall be responsible for maintaining a standard of policies, rules, and regulations to govern SABLA
  6. Exemption from meetings will be granted when a written explanation is submitted to the Executive Board of

 

2.              General Board of Directors Meeting

 

  1. The General Board of Directors shall be responsible for the following:
    1. The election/approval of all coaches.
    2. The approval of all vacant Executive/General Board positions as nominated by the president.
    3. Resolution of all disciplinary measures as presented by the Executive Board of Directors.

ARTICLE VII: Officers (DUTIES, AND TERMS)

1.             President

  1. The President shall be the executive head of the association.
  2. The President shall exercise all the powers and perform all the duties usually pertaining to the office.
  3. The President shall preside at all meetings of the association and at all meetings of the Executive and General Board of Directors.
  4. The President shall call meetings of the Executive and/or General Board of Directors as the occasions may
  5. The President shall be the ex-officio member of all committees unless otherwise appointed by the President.
  6. The President shall have the authority to appoint committees and assign duties as required throughout the course of the year (ex. Awards Banquet, Special Projects & Special Activities).
  7. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  8. Any vacancy in the office of the President will be filled by the Vice President for the balance of
  9. The President shall nominate candidates for all vacant positions on the Executive and General Board of Directors.
  10. TERM: Two (2) Years.

 

2.             Vice President

  1. The Vice President shall assist the President in all his
  2. The Vice President shall perform such functions as the President or the Board of Directors shall from time to time
  3. The Vice President shall assume all powers and duties of the President under the President’s direction, or in the latter's long-term absence and/or

 

  1. The Vice President shall be responsible for the game day operations, to include, but not limited to; game/practice field(s), structure(s), equipment and their maintenance.
  2. The office of Vice President shall have access to budgeted operating funds as directed by the Executive Board’s annual budgeting process. A monthly ledger of this account will be submitted to the Treasurer by the last calendar day of each
  3. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  4. A vacancy in the office of the Vice President shall be filled by appointment of the President and approved by the General Board of Directors.
  5. TERM: Two (2) years.

 

3.             Secretary

  1. The Secretary shall, have the responsibility to maintain and safeguard all records of the association.
  2. The Secretary shall keep an accurate record of all
  3. The Secretary shall distribute copies of the minutes of all board and association meetings to the President after their
  4. The Secretary shall be responsible for all correspondence and the distribution of mail to and from the
  5. The Secretary shall schedule all Executive and General Board meeting locations and provide meeting agendas predetermined by the President and/or the Vice President.
  6. The Secretary shall inform the members of the Executive and/or General Board of Directors of all
  7. The Secretary shall coordinate with the Athletic Director to develop and distribute the SABLA parent handbook.
  8. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August
  9. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of Directors.
  10. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  11. TERM: Two (2) years.

 

4.             Treasurer

  1. The Treasurer shall be the custodian of all funds of the association.
  2. The Treasurer shall deposit same in a bank designated by the Executive Board of Directors and shall disburse same by
  3. The Treasurer or/and President's signature will be required on all checks and financial
  4. The Treasurer shall keep accurate records of accounts, which shall be open to inspection by the Executive Board of Directors and General Board of Directors, upon their request.
  5. The Treasurer shall prepare a treasurer's report to be given at the monthly meetings. This report shall include the reconciliation of all accounts.
  6. The Treasurer shall submit a year-end written report at the end of the regular season.
  7. The Treasurer shall report on the proposed annual budget at the January association meeting. This budget is subject to Executive Board
  8. Treasurer's books will be audited by an independent party every two (2) years OR where there is a change of election of
  9. The office of Treasurer shall have access to budgeted operating funds as directed by the Executive Board’s annual budgeting process. A monthly ledger of this account will be submitted to the Treasurer by the last calendar day of each
  10. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  11. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  12. TERM: Two (2) years.

 

5.             Athletic Director

  1. Shall inform all Coaches of all
  2. Responsible for the organization and operation of all player registration activities (in conjunction with the Registration Director) including league records for this association.
  3. Responsible for collecting copies of birth certificates, physical examination forms, and medical
  4. Responsible for assigning players by age and grade to the proper teams in accordance with US Lacrosse/SEPYLA rules and regulations. Any conflict or questions on the placement of a player will be decided by the President, after the consultation with all the parties involved (Athletic Director and involved coaches).
  5. Responsible for the certification of all association members and coaches who are required to be certified US Lacrosse rules and regulations. Will also coordinate all coaches training activities.
  6. Responsible for securing all fields for games and
  7. Responsible for assigning duties of being certain that fields are lined and ready for games and
  8. Will have final responsibility on field use or postponement of scheduled game activities, after consultation with President, Vice President, and
  9. Will have responsibility of assisting head coaches in all travel squad

Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of Directors.

  1. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  2. TERM: Two (2) years.

 

6.             Equipment Manager

  1. Responsible for the acquisition and maintenance of all equipment as directed by the Executive Board of Directors.
  2. Responsible for the distribution, inventory and repair of all equipment and uniforms. Must submit an accurate inventory of all equipment and uniforms at the March association
  3. Responsible for awarding equipment vendor agreement, with approval by the Executive Board of Directors, to supply new player equipment to SABLA players.
  4. Responsible for working with designated equipment vendor to coordinate sizing, ordering and delivery of all equipment supplied by mentioned vendor to players.
  5. Responsible for working with Athletic Director to coordinate and schedule equipment vendor attendance at registration for fitting and ordering of new equipment.
  6. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  7. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  8. TERM: Two (2) years.

 

7.               Fund Raising Coordinator

  1. Shall develop and implement special events fund-raising campaigns to assist in supporting the financial needs of the association.
  2. Shall supervise individuals or fund-raising event teams who undertake the details of a specific fund-raising event.
  3. Will work with the treasurer to track all association fund-raising finances and provide a status report to the Executive and General Boards.
  4. Shall provide the association with suggestions on various methods of fund- raising for consideration.
  5. The office of Fund-Raising Coordinator shall have access to budgeted operating funds as directed by the Executive Board’s annual budgeting process.
  6. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  7. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  8. TERM: Two (2) years.

 

8.              Team Parent Coordinator

  1. Shall serve as liaison officer between the parents of the association as represented by the team parents and the
  2. Will coordinate with coaches to ensure snacks, directions, communication, and messaging remains
  3. Will assist Event Fund Raising Coordinator with fund raising
  4. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of Directors.
  5. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  6. TERM: Two (2) years.

 

 

9.              Head Lacrosse Coaches

  1. Responsible for managing, directing, and recruiting assistants and team parents for the lacrosse season.
  2. Must conform to all rules, regulations, and requirements according to the official US lacrosse and SEPYLA, and SABLA association rules, regulations, and policies.
  3. Responsible for maintaining and collection of all equipment for their respective teams no later than June 30th of each calendar
  4. Must abide by the SABLA rules, regulations and Code of Conduct and be sure all assistant coaches follow these guidelines as well.
  5. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  6. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  7. TERM: One (1) year.

 

  1. Registration Director
    1. Will work with the president to organize registration.
    2. Will advertise registration dates and work with the Communication Director to post dates in various social media platforms.
    3. Keep track of all registrants, keep information confidential and organize registrants by level for coaches. Will coordinate with the Athletic Director on these matters.
    4. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of Directors.
    5. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
    6. TERM: Two (2) years.

 

  1. Communication Director
  2. Provide communication channels and updated information for SABLA families, coaches, and players through the SABLA website, email and social media channels
  3. Advertise registration, league play and special events for SABLA families, coaches, and players through the SABLA website, email and social media channels.
  4. Create new graphic advertisement documents for above-stated events.
  5. Assist board members with website utilization.
  6. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of Directors.
  7. A vacancy in this office will be filled by appointment of the President and approved by the General Board of Directors.
  8. TERM: Two (2) years.

 

12.        SEPYLA League Representative & Alternate

  1. Shall have a thorough understanding of all rules, regulations, and requirements according to the official SEPYLA rules and regulations book, and the SABLA rules, regulations, and policies.
  2. Shall be responsible for representing the majority decision of the SABLA at SEPYLA
  3. Shall attend all SEPYLA league meetings, report the results, and provide the minutes from the SEPYLA meetings to the membership of the
  4. Must attend a minimum of 66% of those association meetings scheduled between September 1 through August 31. Exceptions to this requirement must be presented in writing and approved by 75% of voting eligible members of the General Board of
  5. A vacancy in these offices will be filled by appointment of the President and approved by the General Board of Directors.
  6. TERM: Two (2) years.

 

ARTICLE VIII: VOTING

 

1.             Association Meetings

  1. Any association meeting at which a vote is to be taken must have a minimum of 10 voting eligible members present for voting to
  2. Any individual, who meets the requirement of Article V, Section 4 will earn a general membership
  3. To accept any proposals or recommendations, a motion must be made, seconded, and approved by the majority of the members present who meet the requirements of Article V, Section
  4. Any vote must consist of a majority of the members present who meet the requirements of Article V, Section 4, to pass any proposals, policies, and general business criteria.

 

2.             Executive Board of Directors Meeting

  1. Any Executive Board of Directors meeting at which a vote is to be taken must have a minimum of 3 members
  2. Each individual on the Board of Directors will have only one vote regardless of the number of offices that individual may
  3. A majority vote of those in attendance may decide any question within the power of the Board of Directors except as otherwise stated in this Constitution and By-Laws.

 

3.             General Board of Directors Meeting

  1. Any Board of Directors meeting at which a vote is to be taken must have a minimum of 8 Board members
  2. Each individual on the Board of Directors will have only one vote regardless of the number of offices that individual may
  3. A majority vote of those in attendance may decide any question within the power of the Board of Directors except as otherwise stated in this Constitution and By-Laws.

 

4.             Constitution and By-Laws

  1. Constitution and By-Laws articles may be repealed, altered, or amended by a 3/4 vote of the total membership of the General Board of Directors present and meeting the requirements of Article V, Section

 

5.             Absentee Voting

  1. No absentee votes will be accepted under any

 

ARTICLE IX: ELECTIONS

 

1.       Elections

  1. All elections except those filling immediate vacancies will be held at the August association
  2. All elections will be directed by the Executive Board of Directors and votes will be tallied by two Executive Board members selected by the
  3. In all cases where more than one candidate is nominated for the same office, the election shall be by secret ballot of the association membership who meet the requirements of Article V, Section
  4. A candidate may be nominated for up to two offices. Whereupon meeting the majority approval of eligible voters for the first position, the candidate will relinquish the nomination for the other office. Candidates may only be elected to and hold one coaching position.
  5. Election of candidates for the following offices will be done by a majority vote of the association’s members, who meet the requirements of Article V, Section
  6. and are present at the time of voting:

 

1. President 7. Fundraising Coordinator
2. Vice President 8. Team Parent Coordinator
3. Secretary 9. Head Lacrosse Coaches
4. Treasurer 10. Registration Director
5. Athletic Director 11. Communication Director
6. Equipment Manager 12. SEPYLA League Representative

 

 

  1. The election of head coaches and approval of all assistant coaches will be done by a majority vote of the total membership of the General Board of Directors who meet the requirements of Article V, Section 3, item
  2. All results of the general election are final. All election protests must be made prior to the adjournment of the election
  3. All elected candidates will assume office on September 1st.

 

2.       Nominations

  1. The President shall appoint three General Board Members at the July association meeting to collect a slate of candidates to be submitted to the association for all open offices and positions at the August
  2. Other candidates may also be nominated from the floor at the September meeting by individuals who meet the requirements of Article V, Section
  3. All nominations must be made to a committee member by an association member, who meets the requirements of Article V, Section
  4. Upon presentation at the August association meeting, all nominations must be seconded by an association member, who meets the requirements of Article V, Section 4.
  5. All officers may succeed in any

 

ARTICLE X: TERMINATION OF OFFICE OR MEMBERSHIP

 

1.             End of Term

  1. All offices shall be vacated at the end of their elected

 

2.             Resignation of Office

  1. All resignation shall be submitted in written letter form to the Executive Board of Directors and read by the Secretary at the following association

 

3.             Removal from Office/ Expulsion from Membership

  1. Members and officers may be removed from office or an area of responsibility by a ¾ vote of at least 50% of the members of the General Board of Directors meeting the requirements of Article V Section

B.            Reasons for removal

  1. Not conforming to the SABLA Association documented code of
  2. Deliberate defiance of the Executive or General Board of Directors decisions and policies.
  3. Failure to meet minimum attendance requirements during the year without due cause and written reason for absence.

C.            Removal or Disciplinary Procedures

  1. Charges to be presented in writing to the Executive Board of Directors.
  2. Unless otherwise stated all US Lacrosse procedures and due process will be followed.
  3. Member or officer that is accused is to be notified in writing of all charges being brought forth. In addition, at least fourteen (14) days written notice shall be given as to the date, time, and place of the hearing before the General Board of Directors.
  4. Hearing will be held in a private meeting before the General Board of Directors.
  5. Removal or disciplinary action shall require a minimum ¾ vote of at least ten 50% Members in attendance at the General Board of Directors who meet the requirements of Article V Section

 

ARTICLE XI: MEMBERSHIP DUES

 

  1. Membership in the SABLA shall be
  2. Player registration fees will be set by the board each year.

 

ARTICLE XII: ADOPTION

 

  1. This constitution and By-Laws are approved and adopted by a vote of the General Board of Directors present at a meeting held at .
  2. By-laws amended